When it comes to onboarding talent, time is of the essence.
As a hiring manager, you know this better than anybody.
The stats speak for themselves.
According to a report from Career Builder, if a job seeker hasn’t heard back from you within two weeks, they’ll consider your ad to be a lost cause.
Competition is stiff. That’s why when you reach out to a candidate, you need to stand out.
A good place to start is your job offer letter.
In this guide, we’ll go over the elements that make up a compelling job offer as well as some offer letter templates that you can use to model your own invites.
Let’s get right into it.
Job offer letters are serious business.
They are the final interaction between you and a candidate before they decide to take you up on your offer or take their services elsewhere.
That, coupled with the psychological principle of the recency effect (the notion that when presented with a series of events, people recall the last ones better) imply that a job letter’s presentation can either have a positive or negative impact on the recipient.
But that’s not all: they also speak volumes about the type of HR professional you are.
An offer that looks attractive, detailed, or well-thought-out sends a positive signal to the candidate that you view their partnership as significant.
The same goes for any offer letter.
There’s no reason why you should send out standard, unsurprising communications that every other recruiter hands out.
By making a few changes, you can create an exciting yet professional narrative that makes your prospective employees all the more interested in working with you.
These changes include:
While there are factors you can use to differentiate your communications from those of your competitors, there is some generic information that needs to be featured.
Let’s take a closer look at them now:
Here’s a sample of an offer letter that contains all the information needed to set up a good relationship with your future employee:
Once you’ve synthesized the elements mentioned above into an attractive offer letter, you’ve conquered half the battle.
Now, you need to communicate it to the candidate.
Most hiring managers may take this communication phase for granted. However, that is a grave mistake that may cost you the chance to hire talented staff.
We’ve already mentioned how competitive the talent search market is.
For that reason, the faster you release the offer letter to the employee, the more likely they will accept it.
However, before you send it, where possible, give the candidate a phone call informing him of your decision. In doing so, you come across as more sincere and human.
This is also a chance for you to extend your gratitude to the employee for applying.
You should also have a phone call with the employee after issuing the offer letter.
That way, you have a second opportunity to clarify any doubts before moving forward.
Having said that, for HR professionals, creating offer letter templates is a cumbersome task.
Not only that, it’s also time-consuming.
Taking into account the slew of other responsibilities that you have, it may be too much for you to personalize each offer letter template for a given candidate within an acceptable time frame.
In such circumstances, Jobheron can help you with that.
Jobheron is a UK-based company that leverages software to simplify the recruitment process and increase the chances of you securing talented professionals for your organization.
Ben Durrant, CEO and founder, leads a team that posts your ads across all top job boards, sifts through the list of candidates and presents the relevant ones to you.
In addition to the services that Jobheron offers, HR managers can access information to help them with their HR management.
Apart from our blog, there are a host of additional useful resources. To learn how to structure your own job invite, check out our offer letter template.
Using it will speed up the process of onboarding so you can focus on other areas of HR management that require attention within your organization.
Hiring managers know the value of talented professionals.
They also know how an organization can suffer without them.
A job offer letter can be the communication between you and a prospective employee that seals the deal.
Don’t miss out on a great collaboration because you’ve got your hands tied with other responsibilities.
Get in touch with Jobheron so we can do the job for you.
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